NSIMS
NSIMSUser Guide
Academics & Records

How to Check Released Term Grades & Academic Standing

Step-by-step walkthrough for students to inspect periodic term grades (Prelims, Midterms, Semi-Finals, Finals), review official numeric/equivalent ratings, monitor General Weighted Average (GWA), and export grade evaluation sheets.

Roles: Enrolled Students, Continuing Students, Graduating Seniors·Last updated: August 25, 2026

Before You Begin (Prerequisites)

  • Active Student Portal Account (@gbox.ncf.edu.ph / Student ID)
  • Validated Enrollment in the Target Academic Period

Step-by-Step Instructions

1

Open Term Grades & Select Academic Period

Sign in to your Student Portal (https://student-portal.sims.ncf.edu.ph), click 'Term Grades' in the sidebar menu, and select your target Academic Year and Semester from the period dropdown.

Open Term Grades & Select Academic Period
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Interface: Open Term Grades & Select Academic Period

Note: Historical grades from all previously completed semesters remain accessible through the period selector for transcript tracking.
2

Inspect Subject Grades & Periodic Term Scores

Review the interactive grades data grid showing Class Codes, Subject Codes, Descriptive Titles, Faculty Instructors, and periodic scores (Prelims, Midterms, Semi-Finals, Finals, Final Weighted Average, Equivalent Rating, and Credit Units Earned).

Inspect Subject Grades & Periodic Term Scores
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Interface: Inspect Subject Grades & Periodic Term Scores

Note: Any official withdrawal or dropped class during the semester will reflect with the remark 'DRP' in accordance with institutional academic policy.
3

Track Term GWA & Cumulative Credit Units

Review the summary metrics cards at the top of the page displaying Total Subjects, Passed Units, Failed Units, and Term General Weighted Average (GWA).

Note: Maintain a term GWA above your program retention policy threshold to remain in good academic standing and qualify for Dean's List honors.
4

Export Grade Evaluation Slip & Verify Progress

Click the 'Export' button on the grades toolbar to download an official printable PDF Term Grade Evaluation Slip for personal records or prerequisite validation.

Export Grade Evaluation Slip & Verify Progress
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Interface: Export Grade Evaluation Slip & Verify Progress

Note: Navigate to 'Curriculum Evaluation' in the sidebar to review your complete 4-year degree audit checklist and remaining graduation requirements.

Important Business Rules & Invariants

Grade Encoding & Release Schedule: Periodic and final grades are posted by course instructors and released through the Registrar's portal in accordance with the official Academic Calendar deadlines.
Financial Clearance Requirement: Students with unsettled periodic installment balances or examination permit holds may experience viewing restrictions on newly released term grades until cleared with Accounting.
Grade Incompletion Resolution Period: A mark of 'INC' (Incomplete) indicates unsubmitted major course requirements and must be resolved with the instructor within one (1) academic year before lapsing into a failing grade.

Common Questions & Troubleshooting

The faculty instructor has not yet submitted or locked periodic grade entries. Grades appear in your portal immediately once submitted by faculty and approved by the Dean.