Grading Operations
How to Encode and Submit Grades in the Grading Sheet
Complete procedure for encoding raw quiz/exam scores, calculating transmuted ratings, validating passing marks, and locking grading sheets.
Roles: Faculty Members, Instructors·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Active Grading Term Window
- Assigned Class Offering
Step-by-Step Instructions
1
Open Grading Sheet
Go to Grading Sheet > Select Academic Period, Subject, and Section.
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Interface: Open Grading Sheet
2
Input Student Raw Scores
Type numeric grades in the active term column (e.g. Prelim, Midterm, Final).
3
Verify Converted Ratings
The system computes equivalent grade points (1.00–5.00) using the college's conversion policy.
4
Submit and Lock Sheet
Click 'Submit Grades'. Once finalized, the sheet is locked from further direct edits and sent to the Dean/Registrar.
Important Business Rules & Invariants
Deadline Lock: When the Registrar grade submission deadline passes, unlocked sheets lock automatically.
Passing Mark Threshold: Ratings equal to or worse than 3.10 / 5.00 trigger an automatic Failed remark and alert the student advisory.
Common Questions & Troubleshooting
Students with approved drop requests will automatically display 'DRP'. Select 'INC' for students with missing major exams.
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