Cashiering & Collections
Bank Deposits & Online Payment Verification Guide
Verify bank deposit slips, online bank transfers, GCash/Maya receipts, and credit verified payments directly to student ledgers.
Roles: Finance Clerks, Cashiers·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Bank Statement / Online Deposit Proof
Step-by-Step Instructions
1
Open Bank and Payments
Navigate to Collections & Cashiering > Bank and Payments.
2
Search Student Record
Enter Student ID and select the target payment term.
3
Record Bank Transaction Details
Input Bank Name, Reference Number, Deposit Date, and Amount Deposited.
4
Post Payment to Ledger
Confirm entry to generate official acknowledgment and post credit to the student's Statement of Account.
Important Business Rules & Invariants
Reference Number Verification: Bank deposit reference numbers must be verified against institutional online banking statements to prevent duplicate postings.
Common Questions & Troubleshooting
The system alerts if an identical reference number has already been posted, blocking accidental duplicate credits.
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