NSIMS
NSIMSUser Guide
5. Enrollment Operations

Subject Encode & Section Capacity Management Guide

Encode subjects for regular and irregular students, manage section capacities, and handle subject replacements.

Roles: Subject Encoders, Enrollment Officers·Last updated: August 25, 2026

Before You Begin (Prerequisites)

  • Approved Section Offerings
  • Open Enrollment Schedule

Step-by-Step Instructions

1

Open Subject Encode

Go to Academic Management > Subject Encode in the Core Portal.

Open Subject Encode
Zoom

Interface: Open Subject Encode

2

Search Student

Select Period and enter Student ID or Applicant Number.

3

Select Section / Subjects

Choose subjects. System verifies remaining seat slots.

4

Save Enrollment

Save to finalize subject registration and send billing units to Accounting.

Important Business Rules & Invariants

Slot Capacity Enforcement: Encoding is blocked when section available slots reach 0.

Common Questions & Troubleshooting

Request the Dean to increase maximum slot capacity or assign the student to another open section block.