Institutional System Glossary
Definitions and explanations of academic, financial, and administrative terms used throughout the NSIMS platforms.
Academic Period
A specific school term (e.g., 1st Semester 2026-2027) governing active enrollment, class schedules, and billing assessments.
Assessment
The itemized calculation of tuition, laboratory fees, and miscellaneous charges based on registered units.
Balance Forwarding
The accounting process of transferring unpaid student balances from prior semesters into the current term ledger.
Class Code / Section
A unique identifier assigned to a specific schedule block, day/time, room, and instructor offering.
Curriculum Matrix
The complete 4-year degree roadmap defining required subjects, unit credits, and prerequisite sequences.
DRP (Dropped)
An official academic status code indicating an authorized course withdrawal processed during the adding/dropping period.
General Weighted Average (GWA)
The cumulative academic performance score weighted by the unit credits of all graded subjects.
Official Receipt (OR)
A government-compliant fiscal receipt issued sequentially by the cashier upon receiving payment.
Prerequisite
A mandatory subject that must be passed before a student can register for an advanced course.
Statement of Account (SOA)
A summary document outlining a student's total assessed fees, payments made, installments, and outstanding balance.
Subject Encoding
The administrative process by which an enrollment officer selects and assigns course sections to a student's study load.
Transcript of Records (TOR)
The certified permanent academic record of all subjects taken, credit units earned, and official graduation clearance.