Grading Operations
How to Submit a Change of Grade Request
Step-by-step workflow for requesting formal grade modifications after a grading sheet has already been locked and submitted.
Roles: Faculty Members·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Submitted & Locked Grading Sheet
- Justification Document / Proof
Step-by-Step Instructions
1
Open Change Grade Request
Click 'Request Change Grade' in the Faculty Portal navigation menu.
2
Select Student & Subject
Pick the semester, subject, and student whose grade requires correction.
3
Provide Justification & Attach Proof
Select the error reason (e.g. Computation Error, Late Requirement Completion) and attach scanned proof.
4
Submit for Dean & Registrar Approval
Click 'Submit Request'. The grade will automatically update on the student's transcript once approved.
Important Business Rules & Invariants
Dual Sign-off Required: Grade revisions are not reflected until approved by BOTH the Academic Dean and Registrar.
Common Questions & Troubleshooting
Upon Dean and Registrar digital sign-off, the student's portal and transcript update immediately.
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