NSIMS
NSIMSUser Guide
Accounting & General Ledger

Chart of Accounts & Fund Management Guide

Configure institutional general ledger accounts (Assets, Liabilities, Equity, Revenue, Expense) and manage fund accounts.

Roles: Chief Accountant, Comptroller·Last updated: August 25, 2026

Before You Begin (Prerequisites)

  • Super Admin / Accounting Head Privileges

Step-by-Step Instructions

1

Open Chart of Accounts

Go to Accounting & Finance > Chart of Accounts or Funds.

2

Create Account Record

Click 'Add Account', input Account Code (e.g. 1010-Cash, 4010-Tuition Income), Account Title, Classification (Asset/Liability/Equity/Revenue/Expense), and Normal Balance (Debit/Credit).

3

Save & Organize Hierarchy

Nest sub-accounts under parent control accounts.

Important Business Rules & Invariants

Active Account Protection: GL accounts with posted journal transactions cannot be deleted; they can only be marked as Inactive.

Common Questions & Troubleshooting

Funds categorize cash and revenue streams into restricted and unrestricted pots across multiple general ledger accounts.