Enrollment Financial Clearance
Enrollment Cancellation & Assessment Reversal Guide
Cancel unvalidated or abandoned enrollments, zero out pending fee assessments, and release reserved section seats.
Roles: Accounting Supervisors, Registrar Officers·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Unvalidated Enrollment Record
Step-by-Step Instructions
1
Open Enrollment Cancellation
Go to Enrollment Management > Enrollment Cancellation.
2
Select Student Record
Enter Student ID to inspect active unvalidated registration.
3
Confirm Cancellation Reason
Input reason (e.g. Non-Payment of Downpayment, Student Withdrawal Before Classes).
4
Execute Cancellation
Confirm. The system reverses pending fee assessments and notifies Core to release section seats.
Important Business Rules & Invariants
Reversal of Unpaid Assessments: Cancellation zeroes out assessment debt so the student does not carry unearned receivables into future terms.
Common Questions & Troubleshooting
The deposit remains on the student ledger as an unapplied credit balance or is processed for cash refund via the Refund module.
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