Accounting & General Ledger
Student Ledger & Statement of Account Audit Guide
Inspect complete student financial histories, view chronological debit/credit journal lines, and export certified Statements of Account (SOA).
Roles: Accounting Staff, Billing Auditors·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Permission (acct-student-ledger:read)
Step-by-Step Instructions
1
Open Student Ledger
Go to Accounting & Finance > Student Ledger in the sidebar.
2
Search Student ID
Load complete chronological financial ledger across all enrolled semesters.
3
Audit Journal Lines
Review fee assessment debits, cashier payment credits, discounts, adjustments, and running balances.
4
Export Official SOA
Click 'Export Official SOA PDF' to generate certified billing statements for students or sponsors.
Important Business Rules & Invariants
Certified Ledger Snapshot: Official SOA exports reflect the real-time double-entry Medici balance ledger position.
Common Questions & Troubleshooting
Negative balances indicate credit balances / overpayments held as liabilities owed back or applicable to future terms.
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