NSIMS
NSIMSUser Guide
7. User & Access Control

Administrative Personnel & Staff Accounts Guide

Create, manage, and assign institutional roles to registrar staff, finance officers, department heads, and system administrators.

Roles: System Administrators, HR Officers·Last updated: August 25, 2026

Before You Begin (Prerequisites)

  • Admin Permissions (administrative:read, administrative:create)

Step-by-Step Instructions

1

Open Administrative Users

Go to User Management > Administrative.

2

Create Staff Profile

Click 'Add User', enter Full Name, Official Institutional Email (@ncf.edu.ph), and Assigned Department.

3

Assign Role & Access Level

Select RBAC roles (e.g. Registrar Officer, Cashier, Dean) and send welcome invite.

Important Business Rules & Invariants

Institutional Email Required: Administrative accounts must use verified organizational email addresses for Clerk 2FA authentication.

Common Questions & Troubleshooting

Locate the employee in User Management > toggle account status to 'Suspended' or 'Inactive'. Active sessions terminate instantly.