Enrollment Financial Clearance
Drop Request Financial Clearance & Refund Calculation Guide
Calculate applicable refund or tuition retention percentages for registrar-approved course drops according to school policy.
Roles: Accounting Officers, Billing Supervisors·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Registrar-Approved Drop Request
Step-by-Step Instructions
1
Open Drop Requests in Accounting
Navigate to Enrollment Management > Drop Requests.
2
Review Dropped Subject Units
Inspect student drop date against the institutional refund policy matrix.
3
Calculate Refund / Retention
System computes refundable tuition portion and retains applicable administrative charges.
4
Post Adjustment to Ledger
Confirm clearance to post credit adjustments directly to the student's Statement of Account.
Important Business Rules & Invariants
Date Window Proration: Drop refunds strictly follow the institutional schedule: Week 1 (90%), Week 2 (80%), Beyond Week 2 (0%).
Common Questions & Troubleshooting
Laboratory fees are non-refundable once class laboratory sessions have officially commenced for the term.
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