Enrollment Financial Clearance
Promissory Notes & Payment Deferral Guide
Process and approve student promissory notes for deferred tuition payments, granting temporary examination clearance.
Roles: Finance Head, Student Welfare Officers·Last updated: August 25, 2026
Before You Begin (Prerequisites)
- Outstanding Installment Balance
- Parent/Guardian Guarantee
Step-by-Step Instructions
1
Open Promissory Notes
Go to Enrollment Management > Promissory Notes.
2
Create Promissory Contract
Click 'New Promissory Note', select Student ID, Period, Deferred Amount, and Promised Settlement Date.
3
Attach Signed Agreement
Upload signed promissory note document with parent/guardian identification.
4
Approve & Unlock Exam Permit
Approve contract to temporarily override exam permit blocks for the active testing period.
Important Business Rules & Invariants
One Active Note per Term: Students cannot file a second promissory note until the previous term's promissory balance is fully paid.
Common Questions & Troubleshooting
The student portal account is flagged with a financial hold, preventing enrollment in the subsequent academic term.
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